Privacy Policy

Warner Recruitment Partners is a specialist recruitment and search firm providing recruitment services to organisations and professionals throughout Australia.

Warner Recruitment Partners ("we", "us", "our") is committed to protecting your privacy and handling your personal information in accordance with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

1. About This Policy

This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you use our website and recruitment services. By using our services or providing us with your personal information, you consent to the collection, use, and disclosure of your information as described in this policy.

2. Information We Collect

2.1 Information You Provide

Candidates:

• Contact details (name, email, phone, address)
• Employment history and qualifications
• Resume, cover letters, and supporting documents
• Salary expectations and role preferences
• Reference contact details
• Right to work documentation
• Professional certifications

Clients:

• Business contact details
• Company information
• Role requirements and specifications
• Billing information

2.2 Information Collected Automatically

• Website usage data (pages visited, time on site)
• IP address and device information
• Cookies and similar technologies

2.3 Information from Third Parties

• Reference checks (with your consent)
• Background verification services (with your consent)
• Professional networking platforms such as LinkedIn and other publicly available professional and business sources.

If you choose not to provide certain personal information, we may be unable to provide some or all of our recruitment services or effectively assess your suitability for employment opportunities.

3. How We Use Your Information

3.1 Candidates

We use your information to:

• Match you with suitable employment opportunities
• Submit your application to potential employers
• Communicate with you about roles and career opportunities
• Conduct reference and background checks (with your consent)
• Improve our recruitment services
• Comply with legal and regulatory requirements

We will not disclose your resume or personal information to a prospective employer without your prior consent.

We may retain your information within our recruitment database and, unless you request otherwise, contact you regarding future employment opportunities that may be relevant to your skills, qualifications and experience.

We may also contact you regarding employment opportunities, market updates or recruitment-related services. You may opt out of receiving these communications at any time.

3.2 Clients

We use your information to:

• Provide recruitment services
• Present suitable candidates for your consideration
• Communicate about the recruitment process
• Invoice for services rendered
• Improve our service delivery

4. Disclosure of Your Information

We may share your personal information with:

• Potential Employers: When you consent to being submitted for a role
• Referees: To verify your employment history and qualifications
• Background Check Providers: With your consent, for verification purposes
• Professional Advisors: Our accountants, lawyers, or auditors as necessary
• Regulatory Bodies: When required by law

We will never sell your personal information to third parties.

5. Overseas Disclosure

Some of our service providers may store or process personal information in overseas jurisdictions. These providers may include providers of recruitment software, cloud storage, email, website hosting and other business systems.

Where this occurs, we take reasonable steps to ensure that such providers handle personal information in a manner consistent with Australian privacy obligations.

6. Data Security

We take reasonable steps to protect your personal information from misuse, interference, loss, and unauthorised access, modification, or disclosure. Security measures include:

• Encrypted data transmission (SSL/TLS)
• Secure document storage
• Access controls and authentication
• Regular security reviews

In the event of an eligible data breach, we will comply with our obligations under the Privacy Act 1988 (Cth), including notifying affected individuals and the Office of the Australian Information Commissioner where required.

6.1 Use of Artificial Intelligence (AI)

We may use artificial intelligence (AI) tools and technologies to support aspects of our business operations and recruitment services. Where AI tools are used, we are committed to using them responsibly, securely and in accordance with applicable privacy laws and relevant Australian Government guidance.

We use AI tools to support our services and do not rely on AI to replace human oversight, professional judgement or decision-making.

7. Data Retention

We retain your personal information for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law.

Candidates: We typically retain your information for 7 years after your last interaction with us, enabling us to contact you regarding future employment opportunities.

Clients: We retain your information for the duration of our business relationship and for 7 years thereafter for legal and accounting purposes.

8. Your Rights

Under the Privacy Act 1988, you have the right to:

• Access: Request access to the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request that we delete or de-identify your personal information where legally permissible.
• Complaint: Lodge a complaint if you believe we have breached your privacy

We will endeavour to respond to requests for access or correction within a reasonable period, generally within 30 days.

We may require verification of your identity before providing access to or correcting personal information.

To exercise these rights, please contact us using the details below.

9. Cookies and Tracking

Cookies are small text files stored on your device when you visit our website. We use cookies to remember your preferences, analyse website traffic, and improve functionality. You can control cookies through your browser settings.

9.1 Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites and encourage users to review the privacy policies of any third-party websites they visit.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be notified via our website or email. The "Last Updated" date indicates when changes were made.

11. Contact Us

For privacy-related enquiries, complaints, or to exercise your rights, please contact:

Warner Recruitment Partners
Email: privacy@warnerrecruitmentpartners.au
Address: PO Box 1585, Littlehampton, SA, 5250.

If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au or by phone at 1300 363 992.